Time Card Calculator
Calculate daily, weekly or two-week work hours from clock-in and clock-out times. Subtract unpaid breaks, handle overnight shifts, review decimal hours, and optionally estimate regular and overtime pay.
Time Card Calculator
Enter only the shifts you worked. Leave unused days blank.
Estimated gross pay does not include taxes, deductions, bonuses, allowances or employer-specific payroll rules.
| Day | Clock in | Clock out | Break | Worked |
|---|
How to use the Time Card Calculator
- Choose 7 or 14 days. Use seven days for a weekly time card or fourteen days for a two-week period.
- Enter clock-in and clock-out times. Leave days you did not work completely blank.
- Add unpaid break minutes. For example, enter 30 for a 30-minute unpaid meal break.
- Review the overtime settings. Choose a weekly threshold, a daily threshold or no overtime calculation.
- Add an hourly rate only when you want a pay estimate.
- Select Calculate time card. The results include total hours, regular hours, overtime, decimal hours and a daily breakdown.
How work hours are calculated
For each completed day, the calculator finds the elapsed time between clock-in and clock-out and subtracts the unpaid break. Calculations remain in minutes until the final result so that time is not rounded too early.
Decimal hours equal total worked minutes divided by 60. For example, 7 hours 30 minutes equals 7.50 decimal hours, while 7 hours 15 minutes equals 7.25 decimal hours.
Does the calculator support overnight shifts?
Yes. When clock-out is earlier than clock-in, the calculator treats the shift as ending on the following day.
When clock-in and clock-out are exactly the same, the calculator asks you to correct the entry instead of assuming either zero hours or a 24-hour shift.
Time card calculation example
Clock in: 8:00 AM
Clock out: 5:00 PM
Unpaid break: 30 minutes
Worked time: 8 hours 30 minutes
Decimal hours: 8.50
How overtime is calculated
The overtime section is adjustable because employment laws, contracts and employer policies differ. This calculator does not decide whether a worker is legally entitled to overtime.
With a weekly threshold of 40 hours, a 47-hour week is divided into 40 regular hours and 7 overtime hours. In a 14-day time card, the weekly threshold is applied separately to the first and second seven-day blocks.
At $25.00 per hour with a 1.5x overtime multiplier:
Regular pay: 40 x $25.00 = $1,000.00
Overtime pay: 7 x $25.00 x 1.5 = $262.50
Estimated gross pay: $1,262.50
Hours and minutes compared with decimal hours
| Hours and minutes | Decimal hours |
|---|---|
| 7h 15m | 7.25 |
| 7h 30m | 7.50 |
| 7h 45m | 7.75 |
| 8h 00m | 8.00 |